This tutorial explains how to bulk export Care Diary data for an individual child or multiple children. If you haven’t set up the Care Diary yet please take a look at this tutorial, which also covers setting user permissions for the Care Diary.
Only managers can export Care Diary entries as you will access to the Configuration menu.
Exporting Care Diary entries for individual children
To export entries for an individual child, open Configuration → Children, and go to Manage Children.
Find the child, select the cog icon next to their name, and choose Bulk export care diary.
Choose the entry types to include. All types are selected by default, but you can clear any you do not need as long as at least one remains selected.
Select the date range and choose whether entries are shown with the latest or oldest first.
Choose whether to sort the PDF by date or by entry type.
Decide whether to include comments.
When you are ready, select Download PDF. If needed, you can cancel instead.
If you only have Accidents and Medication enabled then there will be different options when you choose what to export from the drop down.
There will then be different options when you choose what to export.
The export is sent to your downloads. You can view your downloads from the next screen or return to Manage Children.
To open the export, go to your downloads and select Download. You can also access this page from Docs & Downloads → Downloads.
A ZIP file will have been created for download. Once opened, you can save or print the Care Diary data as needed.
Exporting Care Diary entries in bulk
To export Care Diary entries for multiple children, go to Configuration → Children → Manage Children.
Select the tick box for children you want to include, or Select All to include every child on the page. When the pop-up appears in the bottom right, choose Export care diary as PDFs and select Go.
(As with downloading individual children’s records, if Accidents & Medication only is enabled it will instead read Export Accidents & Medication as PDFs.)
On the next page, choose what to include in the export. The selected children are listed at the top, and you can add more by selecting Select Children.
When the details are correct, select Download PDF.
To download the export, open Downloads from the next screen or go to Docs & Downloads → Downloads, then select Download to access the ZIP file containing the PDF.
This ensures that Care Diary records are maintained in an organised and accessible format.